Understanding Step 5 on the FMCSA Clearinghouse

There’s a lot of confusion surrounding Step 5 on the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse, particularly regarding the return-to-duty (RTD) process. Step 5 is a critical phase for drivers who have violated drug or alcohol regulations, but there are some important things to clarify.

What is Step 5?

Step 5 refers to the Return-to-Duty (RTD) test. This test is required for any driver who has failed or refused a drug or alcohol test and is necessary to restore their Commercial Driver’s License (CDL). If a driver does not pass a negative RTD test, their CDL will be downgraded, meaning they can no longer legally operate a Commercial Motor Vehicle (CMV).

Who is Responsible for Step 5?

Your SAP does not have control over your step 5 completion. Your SAP just makes you eligible for this step. Only the driver can take the steps to complete their RTD test and ensure their CDL remains valid. The driver is responsible for making sure this step is completed correctly.

How Can a Driver Complete Step 5?

There are only two ways for a driver to complete their RTD test:

1. Find a Job: If a driver is hired by a new employer, the employer will conduct the RTD test.
2. Enroll in a C/TPA: If the driver is not employed, they can join a Consortium/Third-Party Administrator (C/TPA), and the C/TPA will order the DOT RTD test on the driver’s behalf.

It’s important to note that only an employer or a C/TPA can verify and enter the RTD test results into the FMCSA Clearinghouse.

Why Step 5 Matters

If a driver’s RTD test results are not entered into the Clearinghouse, their CDL status will remain “Prohibited.” This means the driver cannot operate a CMV legally. It’s essential for drivers to check their Clearinghouse dashboard daily after completing the RTD test to ensure their status is updated by their employer or C/TPA. If the test results haven’t been entered, the driver will still be prohibited from driving.

What Happens If Step 5 Isn't Completed?

If a driver is found to be in “Prohibited” status during a roadside inspection, they could face serious consequences, including fines and penalties. It’s crucial that drivers follow up on the status of Step 5 to avoid these risks and get back to work as quickly as possible.

Start Your Recovery with Our DOT SAP Program!

Need help getting back on the road after a violation? Our DOT SAP program will guide you through the first critical steps of the return-to-duty process, ensuring you meet all requirements. Contact us today!